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Defining BYOD In The Workplace

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Defining BYOD In The Workplace

Due to the mobile revolution in the workplace, more and more enterprises now use their own devices in accessing corporate data whether it be reading an email or viewing a text document. Empowering workforces through IT consumerization, is part of a growing trend called BYOD (Bring Your Own Device). As applied in printing, this set up envisions an improvement in productivity while reducing costs and can now be put to reality through Copier Leasing.

To increase satisfaction and convenience among workers in a rapidly expanding technology landscape, BYOD lets them be protected against associated risks such as parties responsible for compromised data. If the data will be lost, stolen or compromised, the security measures to be taken action of must be defined. It means having the right insurance coverage that they need.

While BYOD sounds attractive, this has a disadvantage, especially if not fully understood and regulated well. It will result in threatening the IT security and putting the company’s sensitive business at risk since they only have little or no control over the access on these personal devices.

First, here are the considerations that need to be made when investing and setting up BYOD printing solution for your business:

Availability of mobile apps for iOS, Android, Kindle, Nook, etc.;

Providing a variety of submission methods such as email, driver, web upload, mobile apps;

High-quality output print method supports through storage applications such as Google Drive, Dropbox, Box, SkyDrive;

File type support such as Microsoft Office, Open Office, pdf, jpeg, gif, tiff, png, bmp, txt, rtf, web pages;

Support for AirPrint, allowing any printer to gain AirPrint functionality;

Security of print job data and user credentials when transmitting outside the local network;

Installation compatibility with most print management systems;

Access authentication through AD/LDAP;

Produce high-quality output for all print methods and

Convenience in enabling mobile printing at remote locations

As part of network security, the practice of BYOD forces both IT departments and IT managers to develop and implement programs that administer the supervision of unsupported devices. This custom involves sensitive data encryption and local storage access prevention. There are three stages in implementing a BYOD policy. First is securing device management by giving them the freedom to work on their devices and making sure that nothing terrible would happen. Next comes tracking and deploying mobile applications and establishing collaboration through secured app-to-app workflows for insight and mobility purposes.

When it comes to BYOD pull printing which can be availed through Copier Lease Washington services, this printing solution is now being offered to most major manufacturers.

Copier Leasing Washington offers users multiple ways to print from user-owned devices. There are two options for employee’s suitability. One is by submitting print requests via email using any mobile device on any operating system (OS). The other option is through the use of a free app on any supported device that easily converts each document from its original file type into a PDF format then sends the document for formatting and subsequent printing in advance.

From anywhere employees are, BYOD pull printing functions through sending a print job to a protected server that delivers or ‘pulls’ the job where they can use their smart cards or PINs in accessing and printing the documents connected to the server. No matter how many documents to be printed, what they will do is just wait to get them finished and pick them up in bulk with user authentication. This is how Copier Lease tricks work. By implementing these convenience measures, employees can enjoy the rewards of BYOD printing minus the risks while companies get the ultimate benefit.